FAA Travel Program - Credit Cards

MEMORANDUM OF AGREEMENT
Between the FAA and NAATS
Regarding the Implementation of
Provisions of FAA's Travel Policy

This Memorandum of Agreement (MOA) is entered into by the Parties to establish equity in the payment of travel expenses for all FAA employees. In addition, the Parties wish to modify the existing practice regarding the use of government credit cards and travel advances for NAATS bargaining unit members to allow the FAA continuity in the application of its travel policy.

Therefore, the Parties agree that:

The NAATS bargaining unit shall be subject to mandatory issuance and use of credit cards for official government travel, the securing of travel advances, and reimbursement for expenses in accordance with Part 301-51, Subparts A, B, and C of the FAA Travel Policy (TP) effective October 15, 1998.

NATCA Article 89, Sections 3 thru 7 (effective September 15, 1998) shall apply to the NAATS bargaining unit as provisions to extend protection for credit card use.

NAATS bargaining unit employees will be covered by the FAA Travel Policy (September 15, 1998) in total. NAATS employees who entered the FAA Academy in January 1999 will be paid for subsistence expenses in accordance with this FAA Travel Policy, Chapter 301-11.

The Parties will incorporate these provisions into their new collective bargaining agreements (CBA) currently being negotiated. Any changes which may be required to articles affected by FAA's new travel policy which adversely impact the Alaskan Region's rotational staffing program will be negotiated as part of the new CBA.

For the Union

Michael H. Doring For the FAA

Deborah A. Wachter

Date: February 4, 1999

ARTICLE 89
GOVERNMENT CREDIT CARD
New Article

Section 1. Employees who are required to travel a minimum of two (2) or more times a year will be issued a Government contractor-issued charge card for official travel.

Section 2. In accordance with 41 CFR 301-15.44, employees will use the card to pay for official travel expenses to the maximum extent possible for transportation, lodging, and car rental expenses.

Section 3. In order to ensure that employees are protected from adverse impact caused by their use of the card, the following will apply:

a. Employees will not be required to pay the disputed portion of a billing statement until resolution of the disputed amount.

b. Employees will not be responsible for any charges incurred against a lost or stolen card provided the employee reports such loss within forty eight (48) hours of their discovery.

c. Employees will not be reported to any commercial credit bureaus unless through the fault of the employee the charge card account remains delinquent beyond one hundred twenty (120) days.

d. No credit check will be performed on the employee.

Section 4. The Employer shall timely process all employee travel vouchers to ensure that employees are promptly reimbursed for all allowable travel-related expenditures.

Section 5. If the Employer does not process an employee's travel voucher in a timely manner, which results in an employee's delinquent payment (sixty (60) days or more past due), the delinquent payment will not serve as the basis for disciplinary action.

Section 6. If a valid reason precludes an employee from filing a timely claim for reimbursement, which results in delinquent payment, the delinquent payment will not serve as a basis for disciplinary action.

Section 7. If an employee's charge card privileges have been terminated because of misuse or delinquency, the employee shall be provided a ticket for transportation if one is required.