NAATS Board of Directors Meeting
October 7-9, 2003
Four Points Sheraton
Bethesda, MD

Day One -- October 7, 2003

Call to Order
All Directors present.

OASIS Report
Mr. Barnes updated the BOD on OASIS and discussed the two facilities left on the waterfall that had not yet been decided. BOD felt decision it had already selected SJT and did not choose to revisit. Mr. Barnes/Mr. Jaffe suggested, and the BOD agreed, that the HFT be able to adjust the remaining waterfall as necessary with the BOD approval.

Reauthorization of Tech Reps (OASIS/VS)
Replacement for Jeff Barnes as OASIS Tech Rep discussed. This will be a part time representative starting January 1, 2004. Mr. Pike�s recommendation, and the BOD unanimously agreed, that Dennis Detrow from ABQ fill the vacancy.

OASIS Human Factors Team replacements -- Mr. Pike recommended Jose Vasquez, FTW AFSS, replace Dave Hoover as the alternate team lead. The BOD agreed unanimously.

Mr. Pike recommended Steve Jones, MIA AFSS, replace Arnie Holmes. The BOD agreed unanimously.

Mr. Pike recommended that James Banks, FAI AFSS, fill the OHFT vacancy created from the above movements. The BOD agreed unanimously.

OASIS Cadre Training Team discussion -- The process for putting new instructors on the team has been ironed out. Mr. Mounts will send out the process to all Directors again -- action item Mr. Mounts.

Voice Switch
The BOD will make the decision on this position at the January BOD meeting.

Mr. Glowacki briefed the BOD on VS. The voice switch is continuing despite the A-76 process. The equipment needs to be replaced, because the NAS architecture isn�t working. There is currently an investment analysis going on in the Voice Switch program. There is commonality in the program between terminal and flight service, so the agency is looking at the whole package as one switch.
Headset replacement is going well in FTW.


President�s Report
Updates on pay, Mr. Pike will be going out to the field to talk about ratification of the contract in the next few weeks. Congressional issues are still working, it looks like the activity on the hill will not move much for a few weeks and we may end up with another continuing resolution. The longer this is drags out, the more support we�re getting. Our supporters are very firm.

Discussions with NATCA and PASS are going well, nothing new to report.

Working to keep and improve the relationship with NTEU.

ESOP is a company that works between the agency and employees to help employees bid on their own jobs. This is just one company, and we�ll explore some of the options around this issue. There may be legal issues around it, we are just keeping all our options open at this time.

The ATX Liaison position will be filled with Scott Malon, MCN AFSS, and he will serve as the chief negotiator and National LR Representative as well. Mr. Dolan will have an overlap with Mr. Malon through January 2004.

We must fill the National OSHA Representative vacancy. Mr. Pike will advertise for the position in an update and the NAATS News. Action Item Mr. Pike.

Review of IOU�s from previous meeting and discussion on policies.

Motion -- Rescind the standing rule that requires directors to give 8 hours official time per pay period to coordinators. Presented by Mr. Stafford, Second-Ms. Holmes. Discussion. In favor -- Terry, O�Connell, Baker, Holmes, Mounts, and Stafford. Against -- Jaffe, Comisky, and Forte.. Motion passes 6-3.

Chief Negotiator�s Report
A couple of changes to the travel TAU (article 74), Mr. Dolan will get an electronic copy out to the directors. Action Item -- Mr. Dolan.

We need to name CRU-X reps, both national and regional, along with the CRU-X key site. Directors are to give Mr. Dolan the names. Action Item -- Directors.

MOUs
AISR, SUA-ISE, International Weather Briefing. Mr. Dolan advises that it is status quo.

Staffing issues need to be completed, discussion around the distribution of 98 hires for the coming year. The regional offices have to have the clearances and paperwork ready to go so we don�t lose slots at the academy. The Directors will have to get numbers to Mr. Dolan by COB October 17, 2003. Action Item -- Directors.

ATX is now concerned about a large retirement after the first of the year and wants a contingency plan. Mr. Dolan to follow-up. Action Item -- Mr. Dolan.

There are nepotism issues at facilities, Mr. Dolan needs the directors to let him know which facilities are having problems. Action Item -- Directors.

FSDPS staffing is at very low levels. Discussion on if the work can be transferred from facilities for now. Will have to be looked at and if not then it will need to be addressed nationally. Action Item -- Mr. Dolan.

MEO Workgroup Briefing
Discussion on team progress. The team will be going out to regions to talk to members. Overall the process is working well.

The NAATS MEO workgroup members want to continue as elected directors and assign their coordinators other duties as assigned. The two directors would like to keep the national vote with the two acting directors keeping the regional vote and duties.

MOTION -- To rescind the agreement made 6 months ago with Ms. Holmes and Mr. Hoover concerning their participation on the MEO. Offered Mr. Comisky, Second Mr. Terry. Discussion. VOTE -- In Favor - unanimous. Motion passes.

Liaison Reports
ARS Liaison -- Steve Polok discussed several ARS programs:

NOTAM Short Term Solution (NSTS) has been turned on at CDC and MCN with a few problems to work out. The system is still up and running and being tested for problems.

Integrated Information Display System little progress to date.

OASIS/DUATS integration not recommended by ARS due to cost of $25-30 million. Final decision may be delayed until December 2004 after the A-76 decision.

Tape Retention, the NTSB requested FAA to retain digital tapes for 90 days. Just keeping the tapes, not logs or strips.

International Flight Plans proposal to automatically number and acknowledge ICAO flight plans.

Juneau Airport Wind System (JAWS) is spending $6 million (2004) on the project to be fielded sometime by the end of 2004. Testing until the end of 2005.

Stand Alone Weather System (SAWS), GNV is the test site for flight service. One unit per AFSS planned but there should really be 2 used per facility. Follow-up Human Factors testing at GNV planned for sometime in November.

FSOSC
Kevin Carl and Jim Meehan briefed the BOD on their issues:
TODS system; some of the problems are the connectivity - FSOSC is not a 24/7 operation and there need to be more units at facilities. The connectivity problem should be fixed shortly. Both Mr. Carl and Mr. Meehan are on call for presidential and national security NOTAMS. They have to quality control the information that comes out of airspace.

AISR is a failure, NAATS is ready to file a ULP over the situation. Still unsure when the program will be fixed. Action Item -- Mr. Dolan.

Day Two -- October 8, 2003

9:00 am -- Call to Order

All Directors present.

Close Out of Issues from Day One.
Directors need to notify new OASIS HFT Members. Action Item Directors.

Budget
Motion --To amend BOD policies and substitute administrator for treasurer to maintain a record of leave taken by all staff. Presented by Mr. Hoover, Second Mr. Baker. Discussion. Vote-unanimous. Motion Passes. Policy.

The BOD will go over the budget and then amend/accept financial policies when finished.

Ms. Holmes - Discussion on amending subsistence expense to coincide with FAA policies.

Motion --To amend BOD policies to prepare a package that takes into consideration the two national positions subsistence/stipend tax liability to be presented at the January 2004 BOD meeting. Offered by Ms. Holmes, Second Mr. Jaffe. Discussion. In Favor - Mr. O'Connell, Mr. Baker, Mr. Jaffe, Mr. Comisky, Ms. Holmes, Mr. Hoover, Mr. Mounts, Mr. Stafford. Opposed -- Mr. Terry. Motion Passes 8-1 -- action item Ms. Holmes.

Discussion on changing the policy to clarify how the imprest funds are calculated. No changes to the current policy from $30.00 per AFSS and 5 other FSS facilities in Alaska for communication expenses. Mr. Hoover clarified the policy; no further action taken.

Motion -- To clarify the $30.00 communication expense applied to each region applies to only AFSS not FSS. Offered Mr. Comisky, no second. Motion fails due to no second.

Motion - Stipends for Regional Coordinators should be based on a 50% rate of the Directors stipend. Offered -- Mr. Mounts, second Mr. Comisky. Discussion. In Favor -- Mr. Baker, Mr. Jaffe, Mr. Mounts. Opposed -- Mr. Terry, Mr. O�Connell, Mr. Stafford, Mr. Comisky, Ms. Holmes. Abstain -- Mr. Hoover. Motion Fails 3-5-1.

Discussion on the need to include the Command Center in the Eastern Region Training allotment for total of 10 facilities -- BOD agreement. Alaska region training needs to count 12 possibly 13 need to check on ANC FSDPS to see if it�s included -- Action Item Mr. Baker.

Motion -- A bonus be given to Ms. DeStefano of $500.00 and Ms. Gordon of $300.00. Offered -- Mr. Hoover, Second Mr. Terry. Discussion . In Favor -- Mr. Terry, Mr. O�Connell, Mr. Hoover, Mr. O�Connell, Ms. Holmes, Mr. Comisky, Mr. Stafford, Mr. Mounts. Opposed -- none. Absent- Mr. Baker. Motion passes 8-0, 1 absent.

Motion -- In recognition for any documented savings in excess of $1000.00 as verified by the administrator, any NAATS Employee may be awarded 10 percent of the savings as determined at the annual budget board meeting. Offered -- Mr. Jaffe, second Mr. Comisky. Discussion. In Favor -- Mr. O�Connell, Mr. Baker, Mr. Jaffe, Mr. Comisky, Ms. Holmes, Mr. Mounts, Mr. Stafford. Opposed -- Mr. Terry, Mr. Hoover. Motion passes 7-2. Policy.

Proposal to apply above policy to Ms. DeStefano in the amount of a gain sharing bonus of $741.00. Discussion. In Favor -- Mr. Terry, Mr. O�Connell, Mr. Jaffe, Mr. Comisky, Ms. Holmes, Mr. Mounts, Mr. Stafford. Opposed -- Mr. Baker. Abstained -- Mr. Hoover. Proposal passes 7-1-1. BOD Decision.

Motion -- Increase the NAATS per diem rate to $50.00 per day. Offered -- Mr. Jaffe, Second, Mr. Baker. Discussion. In favor Mr. Baker, Mr. Jaffe, Mr. Stafford. Opposed Mr. Terry, Mr. Comisky, Ms. Holmes, Mr. Hoover, Mr. Mounts, Mr. O�Connell. Motion fails 6-3.

Motion -- Increase the NAATS mileage rate to $.36 per mile. Offered -- Mr. O�Connell, Second Mr. Baker. Discussion. In Favor Mr. O�Connell, Mr. Baker, Mr. Stafford. Opposed Mr. Terry, Mr. Comisky, Ms. Holmes, Mr. Hoover, Mr. Mounts. Abstaining Mr. Jaffe. Motion fails 3-5-1.

Budget discussed line by line.

Motion -- To adopt the budget. Offered by Mr. Stafford, Second Mr. Jaffe. In favor-Unanimous. Motion passes.

Open Topics
Contract training -- Discussion on dates and locations. BOD decision to conduct training in Las Vegas Tues/Wed Dec 16/17, 2004 if contract ratified. Training will be reviewed and additional classes conducted as necessary.

BOD meeting -- Dates and places
January meeting week of January 26-30, location New Orleans.

April meeting April 5/6 in Las Vegas.

July meeting week of 12th in Washington DC. Mr. Malon will coordinate the Drug and Alcohol meeting.

October meeting week of the 4th, in San Francisco.

Day Three -- October 9, 2003

Call to Order
All Directors present

9:05 am -- Executive Session

Open Topics
Motion -- NAATS no longer support any AOPA Functions or advertise in any AOPA publication due to AOPAs total lack of support for NAATS; this effective November 02, 2003. Offered -- Mr. Stafford, Second Mr. Jaffe. Discussion. In favor -- Mr. Terry, Mr. Jaffe, Mr. Comisky, Mr. Mounts, Mr. Stafford. Opposed -- Mr. O�Connell, Mr. Baker, Ms. Holmes, Mr. Hoover. Policy. Motion fails.

Mr. Stafford appeals the Chair ruling that the above motion is a policy. Second Mr. Comisky. Discussion. In Favor -- Mr. Terry, Mr. Baker, Mr. Jaffe, Mr. Comisky, Mr. Mounts, Mr. Stafford. Opposed -- Mr. O�Connell, Ms. Holmes, Mr. Hoover. Chair ruling is overturned and above motion is adopted as a standing rule.

Mr. Hoover will send a list of new policies and standing rules to the office administrator to distribute to the BOD. Action Item -- Mr. Hoover.

Budget answers -- Alaska Training allowance will be 12 facilities to include ANC FSDPS. Mr. Lackman is going to prepare a tax package on the stipend issue. Action Item -- Mr. Lackman. There do need to be receipts for training and imprest funds.

Administrator�s Report.
Convention update -- The hotel is set up and a flyer has been sent out with the details. Tentative training for the FacReps will encompass FLRA training/Contract training, providing the new contract is ratified. NAATS will invite several people to speak, as soon as that is confirmed the information will be provided. The standing rule for travel to the convention up to $200.00 is still in effect.

The office will check into Personnet for use by the directors. Action Item -- Ms. Breen.

Receipts are necessary for the initial regional training funds.

Old office computers will go to Great Lakes/Alaska/Western Pacific/New England. The NAATS office will ship them out. Action Item -- Ms. Breen.

Open Topics (cont.)
FTW AFSS has a web page with links for HR issues. There will be a link to the NAATS web page. Mr. Jaffe will get information out to the BOD. Action Item -- Mr. Jaffe.

Discussion on field HR questions and the necessity to ensure this information is provided. Ms. Breen will send an update out to the membership in the next week on the class she attended on HR issues. She will also be working the HR in FAA HQ to get more information out to the field to help get folks the information they need. Action Item -- Ms. Breen.

PWS Report
Mr. Jaffe briefed the BOD that the PWS team is not getting the FAA support they need to help write the PWS and QASP. The management answer to data collection is a survey to the field which has been changed from what the PWS team had agreed upon. The facilities need to make sure they are answering the PWS survey and not the MEO survey. The Air Traffic Management side of the team is very supportive of the concerns, the ACA side isn�t.

Regional Training Policy -- Ms. Holmes would like to get a clarification on receipting the funds. Does the Director have to receipt for the whole amount? Response - Receipt the first half and second half will be provided as consistent with our policy.

Mr. Consalvo discussed the need for a message for the AOPA convention in PHL. Agreement that we need to get the message out that the FAA has promised equal to or better service and has failed to do so. Action Item -- Mr. Consalvo.

Legal Counsel
Arthur Fox briefed the BOD on various legal activities. Unanimous BOD agreement that NAATS will take the MCN ULP to the appeals court.

All Directors present except Mr. Comisky.

Open Topics (cont.)
Contingency Plan -- Discussion on the recognized need for various plans. NAATS HQ will take the IOU on what contingency plans might be available for the MEO/Vendors. Action Item -- Mr. Pike.

Alaska will take the IOU on what contingency plans might be available for Alaska. Action Item -- Mr. Baker.

Mr. Hoover made a statement to the BOD.

2:40pm Quorum lost, Mr. Comisky, Mr. Hoover, Mr. Stafford, and Mr. Mounts absent.

2:50pm Session, all Directors present except Mr. Comisky, Mr. Hoover, and Mr. Stafford.

Steve Glowacki will be the interim OSHACOM National rep for now, the Directors need to get a regional rep name to Steve. Action Item Directors.

Motion to adjourn, offered Mr. Jaffe second Ms. Holmes. Motion passes 6-0, Mr. Comisky, Mr. Hoover and Mr. Stafford absent. Meeting adjourned.